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If you’re moving to Portugal, applying for a visa, or buying property, you will almost certainly need to legalise documents from your home country.
This is where an apostille becomes essential.
An apostille is a certification that confirms your documents are valid and legally recognised in Portugal—without requiring additional embassy or consular legalisation. Getting this step right early can save weeks of delays during your relocation process.
What Is an Apostille?
An apostille is an official certificate that verifies the authenticity of a public document so it can be used in another country.
It applies only to countries that are part of the Hague Apostille Convention (1961), which includes Portugal and most Western countries.
In practical terms, it confirms:
- the document is genuine
- the signature is valid
- the issuing authority is recognised
Once apostilled, the document is accepted in Portugal without further validation.
When Do You Need an Apostille for Portugal?
This is the most important part for expats.
You typically need an apostille when submitting foreign documents to Portuguese authorities, including:
Common situations:
- Visa applications (D7, D8 Digital Nomad, D2)
- Residence permit applications
- Criminal record certificates
- Birth and marriage certificates
- Power of attorney
- Property purchase documents
- Court or legal documents
If the document comes from outside Portugal, it will usually require an apostille.
Which Documents Can Be Apostilled?
Only public documents issued by official authorities can be apostilled.
Examples include:
- Birth, marriage, and death certificates
- Criminal background checks
- Court documents
- Notarised documents
- Academic diplomas
- Powers of attorney
Private documents (like contracts) must first be notarised before they can be apostilled.
How to Apostille Documents (Step-by-Step)
The process is straightforward but must be done correctly.
Step 1: Obtain the original document
Make sure it is official and issued by a recognised authority.
Step 2: Notarise (if required)
Some documents must be certified by a notary first.
Step 3: Submit to the competent authority
This depends on your country:
- USA → Secretary of State
- UK → Foreign, Commonwealth & Development Office
- Canada → Global Affairs Canada
Step 4: Receive the apostille
This is usually attached to the document as a certificate.
Step 5: Use in Portugal
Your document is now legally valid for Portuguese authorities.
How Long Does It Take?
Timelines vary depending on the country:
- Standard processing: 2 to 10 business days
- Expedited services: 24–72 hours (in some countries)
For relocation or visa timelines, it’s best to start early.
How Much Does It Cost?
Costs depend on the issuing country and service level:
- Standard apostille: €20 – €100 per document
- Express services: higher fees apply
- Third-party agencies: additional service fees
If you are preparing multiple documents, costs can add up quickly.
Get In Touch With Us
Portugal Residency Advisors® has helped hundreds of international families and investors secure residency, citizenship, and investments in Portugal. Get in touch with a specialist today and discover how we can help you start your journey to Portugal.
Apostille vs Authentication: What’s the Difference?
- Apostille → for countries in the Hague Convention (Portugal included)
- Authentication/legalisation → for countries outside the Convention
For Portugal, in most cases:
You only need an apostille (not consular legalisation)
Common Mistakes to Avoid
Many expats face delays due to simple errors.
Avoid:
- Apostilling the wrong version of a document
- Missing notarisation when required
- Using expired documents (e.g., criminal records)
- Not translating documents into Portuguese when needed
A small mistake here can delay visas or property transactions.
How Apostille Fits Into Your Move to Portugal
The apostille is just one step in a broader relocation process.
Typically, the flow looks like this:
- Obtain documents in your home country
- Apostille them
- Apply for visa
- Move to Portugal
- Set up essentials like:
- NIF (tax number)
- bank account
- residence permit
For a full overview, see: Moving to Portugal: The Complete Relocation Guide for Expats
Before submitting documents, you may also need: NIF Number Portugal
How We Can Help
Local Expertise
We know Portugal inside out. By focusing exclusively on one country, we provide clear, practical guidance based on deep local knowledge.
Honest Guidance
We recommend what’s truly best for you. Our advice is based on real experience, helping clients save time and money with transparent and fair pricing.
All-in-One Solution
A single point of contact for your entire relocation. From choosing the right visa to finding your new home and settling in Portugal, we support you at every step.
Seamless Process
Technology helps us simplify the process and reduce paperwork for our clients. As customers ourselves, we understand how to deliver a smooth and efficient experience.
Your Questions Answered
Do all documents need an apostille for Portugal?
No. Only foreign public documents submitted to Portuguese authorities require an apostille.
Can I apostille documents online?
In some countries, yes. Others require in-person or postal applications.
Does Portugal accept apostilles from all countries?
Only from countries that are part of the Hague Apostille Convention.
Do apostilled documents need translation?
Yes, if they are not in Portuguese, a certified translation is usually required.
How recent must documents be?
Some documents (like criminal records) must be issued within 3–6 months.
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